Staff Position Management Application
Release of Staff Position Management Application v1.0.0
It is very useful for Postmasters to generate daily staff position statement and despatch of DPC.Nominal rolls and Postmaster Logs.
Application Version: 1.0
Application developed with local database SQLite
Download ZIP file and unzip it. Simply executive exe file " Staff Position Management". Then Staff-Position.db (Database file)will created in the same folder.
1. PURPOSE
Staff Position Management is intended to help an office maintain employee details, branch details, daily work allotments and statuses, and generate staff-related reports. Follow the office's approved procedures and verify records before using reports for official purposes.
2. DEFAULT LOGIN
User ID: admin
Password: admin123
Security note: These are the default credentials shown in the supplied sample screen. Change the password after first login if the application supports password changes. Do not share credentials with unauthorized persons.
3. MAIN MENUS
• Employees — add, edit, search and review employee records.
• Branches — maintain branch names used for daily allotments.
• Establishment Configuration — maintain sanctioned strength information by cadre.
• Daily Work Allotment & Status — record regular/additional branch assignments and statuses such as Working, On Leave and Deputation In.
• Staff Position Statement — generate the staff position report for a selected date.
• Due Papers & Covers (DPC) — prepare the DPC list where this feature is available.
• Nominal Roll — generate a date-range report of employee branch allotments.
• Holidays — manage holidays where this feature is available.
• Reports — access available staff-related reports.
• Backup / Restore — create backups and restore a prior database backup where supported.
• User / Office Settings and Office Configuration — manage available account and office details.
• About — review application version and developer details.
4. SAMPLE DATA SHOWN IN THE GUIDE
Sample employee names: Johnson, Rajesh, Ravi, Mohammed, Veeresh, MA Khan and Ramana.
Sample branch names: SBCC, RDCC, CPC, PA CPC, MAILS, MPCM, ACCOUNTS, DPM, APM(SB), Postmaster and SBCO.
Sample deputation offices: Kodangal SO, Devarkadra SO, Gadwal HO, Husnabad SO, Narayanpet SO, Dhanwada SO, Maddur SO, Pathapalamur SO, Kosgi SO and Musapet SO.
These are demonstration examples only. Replace them with correct office records. Branch names and deputation office names are separate lists.
5. SUGGESTED DAILY WORKFLOW
6. Confirm employee records and branch/office master lists are up to date.
7. Open Daily Work Allotment & Status and select the correct date.
8. Check each employee's regular branch, additional branch and status.
9. Enter the deputation office when applicable.
10. Review all rows and save the allotment.
11. Generate the Staff Position Statement or Nominal Roll as required.
12. Verify report dates, names, IDs, counts and assignments against source records before printing or signing.
13. Back up the database regularly and verify that backup files are accessible.
6. BACKUP AND DATA CARE
Use the application's Backup / Restore feature if available. Save backups to a secure location separate from the computer running the application. Before restoring a backup, confirm that it is the correct file and understand that restoring may replace current data. Do not edit database files manually unless you know the database format and have a verified backup.
7. TROUBLESHOOTING
• Login does not work: check the User ID and password, keyboard Caps Lock, and whether the account is active.
• A branch or office is missing: add or correct it in the relevant master list, then return to the allotment screen.
• Report values look incorrect: verify the selected date/range, employee details, daily allotments, status entries and establishment configuration.
• Application or database error: note the exact error message, stop repeated edits if data integrity may be affected, preserve a backup, and contact the application maintainer.
• Data not appearing after save: refresh or reopen the relevant list and verify whether the record was saved before entering it again.
8. IMPORTANT LIMITATIONS
This README is based on the supplied sample interface and SOP content. It does not verify that every menu or feature is implemented in the installed program, and it does not replace the application's own technical documentation. Menu availability and exact behavior may vary by build.
9. APPLICATION AND DEVELOPER
Application: Staff Position Management
Version: 1.0
Developer: Epaphrodithu. Karra, PRI(P), Mahabubnagar H.O - 509001
Contact: babudop83@gmail.com
10. USE-AT-YOUR-OWN-RISK DISCLAIMER
Use the application at your own risk. The screen images and examples in this guide contain sample data. Verify employee records, branch assignments, deputation offices, status entries, sanctioned strength and reports against official source records. Maintain regular backups and verify backup files. The developer is not responsible for data loss, incorrect entries, inaccurate reports, system failures or decisions based on unverified output, to the extent permitted by applicable law. Follow applicable departmental instructions and local office procedures.
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